The only exception to this rule is the owner of the document and other users who have explicitly been given access to the Google Doc.
In contrast, publicly shared documents show placeholder animal profiles such as “Anonymous Badger,” “Anonymous Kraken” and “Anonymous Camel” to represent users who are currently viewing the document.Įven if you’ve logged in to your Google Account while viewing a publicly shared document, your identity will remain secret. It also shows a full history of edits made by each user. Now, the question is, if you open a publicly shared Google Doc, does the owner of the document learn your identity?Įxplicitly shared documents show the name and avatar of users who have currently opened the document.
Some organizations use link sharing to collaborate on internal documents (it’s a terrible idea). Link sharing is widely used to share press releases, online courses and other public documents. You can publish the URL online or send it to your mailing lists to share it with a large group of people. By turning on link sharing, Google Drive produces a URL that gives access to the file. But it also has a link-sharing feature that enables you to share documents with anyone without explicitly including them in the document’s access list. Google Drive lets you share your documents with specific people by selecting their Google Account emails. Does viewing publicly shared Google Docs reveal your identity? The following post focuses on link-sharing in Google Docs, but the same rules also apply to other file types shared in Google Drive. If you change someone’s access to “Can edit,” the expiration date will be removed.In this post, I will go over the privacy issues of Google Drive link-sharing and whether malicious actors can use publicly shared Google Drive files to gather sensitive information about users.If you set an expiration for someone with edit access, they will only be able to comment on the file.Note that you can’t set expiration dates one files and folders for people with edit access: In such a situation, wouldn’t it be nice if you could set expiration dates while sharing files in Google Drive? For instance, share a document temporarily for, say, 10 days and access to the file should be revoked automatically after that period has passed. For instance, if you have shared a document with an external vendor, they’ll continue to have access to the file long after your business contract may have ended. When you share any file or folder in Google Drive with another user, the shared links will work forever unless you manually change the sharing permissions. Did you know that you can set a time limit on folders and files that you share via Google Drive? More information can be found here:
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